Speaker Instructions:

Abstract and Workshop Presenters

Congrats! You're an abstract and/or workshop presenter at REC2021!

Here's what you need to do to make sure everything goes seamlessly.

Important 

Currently, Hopin online events platform is fully compatible with Desktop (web) on the following browsers updated to the latest version:

  • Google Chrome

  • Mozilla Firefox

We recommend running a desktop browser for the best and seamless experience across the Hopin platform.
 

Note: Other independent browsers that accept webRTC technology may be compatible.

  • Safari is not fully compatible for video on desktops

  • Explorer/Edge is not compatible on desktops

 

Get set up

  • Create a new Hopin account or sign in to an existing one

  • If you have not received a dedicated abstract or workshop presenter link to your email, please email the REC2021 team to send you a link to register for the event by emailing submissions@researchethicsconference.co.uk.

  • Register for the event on Hopin platform. Once registered, the REC2021 team will allocate you as a speaker. If you have been asked to Chair a session, you will be given moderator access. All speaker information (name, organisation and abstract) will be add to the Registration page, Schedule, and Reception Page.

  • Each presenter will be sent a session link to a Backstage.

 

Note: Backstage is a dedicated place where you meet before going live and start sharing your presentation.

  • Confirm that your Audio and Video devices are connected and ready to use

 

Backstage/Stage

  • When it's time for your presentation, head to the backstage with the link provided to you by the REC2021 team.

  • Click 'Ask to Share Audio and Video' at center of the Backstage screen

  • You'll need to give browser permissions to use your camera and mic

  • The session chair will receive your request to participate and once approved, you will appear on the Backstage screen with video and audio on.

Screenshot 2021-04-30 at 13.47.49.png

Note: Currently you are not live yet and the event attendees cannot see you at the moment. This is the perfect time and place to run final checks. Once all is set, the Organizer will click Broadcast and you will be live within 15 seconds.

Use the Backstage Chat tab to let the Organizer know you're there or in case you just want to chat via text and not appear on screen. Make sure the chat is toggled to Backstage, otherwise the full event will see your message.

Tip: While participating on the Backstage, you can turn off your camera and mic using the controls at the bottom of your screen. This will make you disappear from the event Stage for attendees completely, even though your grey avatar is still showing in the Backstage. It's a sneaky way to transition smoothly between speakers.

Check our guides on presenting slides Backstage or sharing a Powerpoint like a Pro.

Sessions

Once you register for the event:

  • Most sessions will be moderated (Moderators approve or reject requests from attendees to appear on screen)

  • Some sessions will be Invite only (specified people can participate on screen). These will mostly apply to workshops.

  • A few sessions will be open (anyone can participate on screen). These will be Cup of Ethics Cafe and Help Desk.

 

Note: For Moderated or Invite only sessions you will need to be added as a Moderator by the Organizer so you can run your Session.

  • When the event is live and it's time for you to appear on a Session, head to the Sessions tab and find the Session you'll be speaking in

  • Click Share Audio and Video at center of the Session screen

  • If you haven't allowed access to your camera or mic in the event, you will be prompted to do so at this time

  • Once you see yourself on screen, you're live to your audience

  • If it is a Moderated session, you will see attendees asking to join at the bottom of the video in the Moderator Panel. You get to choose who comes up on screen with you there. 

 

Check our Sessions tutorial for comprehensive information on Sessions.

Expo (Poster Booths)

When it's time for the event, head to the registration page five minutes before the event starts.
Click Expo on the left sidebar and find your booth. Click it to enter. If it's a pre-recorded video, then your job is easy. Just man the Booth chat.

In case it's a live session, click Ask to Share Audio and Video. Make sure you've given browser permissions for Hopin to use your camera and mic.

When people request to join a live Booth, you'll see their name pop up in the Moderation panel below. Click their profile image to allow them to join. They then select their AV devices and will be on camera shortly. Click the RED button on their screen to remove them.

There you go! Now you know how to speak across Backstage, Sessions, and Expo.

 

Feel free to reach out to us at REC2021@exeter.ac.uk in case you have questions or need assistance.