Submitting a Poster for REC2021

We are delighted to invite you to register a poster and to attend the Research Ethics Conference to be hosted by the University of Exeter online via Hopin on the 25th June 2021

Here you will find lots of useful information about submitting a poster for REC2021, including:

  • Important information and dates

  • Poster criteria

  • Poster prizes, awards and certificates

  • Showcasing your poster online

  • Important contact information 

  • Frequently Asked Questions (FAQ's)

Important Information and Dates

Everyone has the opportunity to submit a poster; this is an opportunity to be as creative as you like presenting an idea, an experience, or anything else on the topic of ethics. 

 

We are interested in any organisation, institution or individual who has anything they would like to share regarding ethics (including research, practical, professional, civics and theory). Your poster can be about anything to do with ethics and can be related to:

  • a research project

  • a project within your organisation

  • a side project

  • a research proposal

  • anything that your organisation, individual or institution would like to share as best process/practice

Important dates for poster registration and submission:

  • Please also let us know by 1st June if you would like to present your poster in a live session

  • The deadline for registering and submitting all material is Friday 11th June 2021, 23:59 GMT

Poster Criteria

  • Your poster must include the title of your poster, the name(s) of the author(s) and affiliation(s)

  • You must include an abstract of no more than 300 words outlining in brief the content of your poster.

  • Your poster must be sent to us as a PDF to posters@researchethicsconference.co.uk by the 11th June 2021 at 23:59 GMT.

  • You must also make sure you register your poster submission with a 300 word abstract by the 11th June 2021 at 23:59 GMT. Click here to register your poster submission.

  • You must also register for the conference in addition to registering your poster. This can be done by clicking here.

  • Make sure there is enough contrast between the colour of the text and the poster’s background.

  • Text and presentation should be in English.

  • Try to keep the text easy to read and concise. The poster should have a clear message, a logical layout and be easy to comprehend.

  • Avoid using watermarks that may detract from the readability of your poster.

  • Illustrations are the most important part of the poster and will attract the most attention. Colourful charts and graphs are the easiest to read. Explanatory illustrations should be used instead of text whenever possible.

  • Use only static images and do not embed any videos or animations in your poster.

Poster Prizes, Awards and Certificates

If you submit a poster for REC2021, you will automatically be entered into the REC2021 poster competition, where you could win one of either:

  • 1st Prize - £100 Amazon voucher

  • 2nd Prize - £70 Amazon voucher

  • 3rd Prize - £30 Amazon voucher

All poster presenters will receive a poster presentation certificate as recognition of their entry. All poster certificates will be sent digitally up to one week after the conference. 

Showcasing your Poster Online

This year REC2021 will be hosted entirely online using the Hopin conference platform. This means that there will be some changes to poster presentations. Poster presenters will be given an online 'Poster Booth', which will show your poster, a brief written abstract (300 words max) and any links you would like to share, including social media. Of course, all poster presenters will have the option of presenting live during a dedicated time of the conference. 

 

As well as the above, poster presenters will also have the option of one of the following:

  • A 5 min pre-recorded poster presentation video (uploaded via Youtube or Vimeo)

  • Uploading a Google slides presentation (up to 5 slides)

Below you will find a useful video from Hopin that explains what the poster area will look like and what your options are. Hopin call this the Expo area. 

 

 

 

 

 

If you would like any support regarding uploading a pre-recorded video or Google slides, please send the posters team an email to posters@researchethicsconference.co.uk.

Useful Contact Information

To register your poster please click here.

Who can submit a poster?


Everyone has the opportunity to submit a poster; this is an opportunity to be as creative as you like presenting an idea, an experience, or anything else on the topic of research ethics. We are intersted in any organisation, insititution or individual that has anything they woud like to share regarding ethis (including research, practcial, profesional, civics and theory). We invite anyone across all discilpines to register a poster. For example, you could be:

  • An academic
  • a doctroal researcher
  • a business owner
  • part of a charity or be an entire charitable organisation
  • Someone that works for profesional services
  • an eductator/teacher
  • an activist
  • Individual with ethical interests
  • a trade union




What can the poster be about?


Your poster can be about anything to do with ethics (research theory, practical, professional, civics etc) and can be related to:

  • a research project
  • a project within your organisation,
  • any side projects,
  • a research proposal
  • anything that your organisation, individual or institution would like to share as best process/practice.
These are just some examples.




What are the key dates for registering my poster?


Important dates for registering your poster:

  • The deadline for registering and submitting all materials is Friday 11th June 2021. This will incluce your poster, pre-recroded presentation and/or letting us know if you intend to do a live session.
  • Please also let us know by 1st June if you would like to present your poster in a live session.
  • You must also register for the conference in addition to registering your poster. This can be done by clicking here.




What is the criteria for submitting a poster?


We dot have any criteria as such. As long as the posters are related to ethics.




What must I submit and by when?


You have until the 11th June 2021, 23:59 GMT to submit a PDF of your poster and a 300 word abstract to posters@researchethicsconference.co.uk Click here to register and submit. You also have the option of sending us a link or your pre-recorded video (5 mins max) or a Google slides doucment (5 slides max) to accompnay your poster booth during the day of the confernece. Of course, you do not have to submit a pre-recorded video or Google slides but we strongly suggest you do as this will draw more attention to your poster both. You must also register for the conference in addition to registering your poster. This can be done by clicking here.




What should I include in my abstract?


For a poster submission we do not require a formal abstract with references.

The purpose of the abstract is to provide a bit more context of what your poster is about. It also makes poster submissions more accessible to those with access needs.

You could include a brief description of the poster and the key points it represents, as well as a little bit of background information about yourself or the topic of your poster.

Abstracts should be a maximum of 300 words.




How should I layout my poster?


You can layout your poster anyway you choose. It can be either portrait or landscape.

It is good practice to layout the information on your poster in a logical fashion so it can be read left to right and up to down.

Images and infographics draw attention and make a poster visually appealing




What makes a good poster?


  • A good poster is eye-catching and easy to read.

  • It follows a logical flow (i.e., left to right, up to down) and makes use of titles, headings and images.

  • A good poster doesn’t contain too much text. Bullet points might be used.

  • The poster should be visually cohesive and there should be a high contrast between colours

  • A good poster should have a clear meaningful title and show clearly the names of the authors.




What links might I want to include?


You can include links to allow viewers to learn more about you or your poster. These might include:

  • Social media such as Twitter or Linked-in
  • Blog
  • Research project website
  • Personal Profile
  • Link to an e-poster version of your poster with embedded video or links (Prezi or similar)
You will also be able to have links for Twitter, Linkedin, Facebook, Instagram and perosnal website on your poster booth on the Hopin platfrom where REC2021 will be hosted.




What will happen in the live sessions?


You have the option of presenting your poster in a live session. These sessions will be 15 minutes long. We suggest using 5-7 minutes to present your poster and the remaining time for questions.

Participants can submit questions by live video or by using the chat function.




How can I interact with other conference participants to discuss my poster?


Each poster presenter will have a dedicated online ‘poster booth’ on the Hopin platform. Anyone visiting the booth can leave a question or comment using the chat function. We encourage you to check the chat throughout the day and respond to people’s comments.

You also have the option of presenting your poster in a live session, this will include a Q&A. Participants can submit their questions by live video or by using the chat function.




How can I present my poster?


You have two options for presenting your poster, either through a live session that will be scheduled in the conference program, or by submitting a pre-recorded presentation.




What should I include in my pre-recorded/live poster presentation?


The poster presentation is an opportunity for you to explain and give context to your poster. It would be good to start with an overview of the project or topic your poster covers, before focussing on one or two points you see as the most important, interesting or troubling.

The presentation should be no more than 5 minutes long. If you are doing a live session, there will then be time for delegates to answer questions or comments.




What format should my pre-recorded poster presentation be in?


There are two ways to create your pre-recorded presentation - video or google slides.

Pre-recorded sessions can be recorded as a video file and uploaded to YouTube or Vimeo, please send us the link to your presentation and we will include it on your dedicated poster page.

Advice on creating/uploading a video can be found here for YouTube and here for Vimeo.

If you prefer to use google slides, you can submit up to 5 slides. Please send us the published slides link to you your presentation for inclusion on your poster page.

The published Slides link will always start with https://docs.google.com/presentation/d/e/ rather than https://docs.google.com/presentation/d/ if not published to the web. Publishing Slides to the web is easy with File > Publish to the web menu on the Slides page.




How will the live poster presentations work?


All poster presenters will have the opportunity to attend training on how to use the Hopin platform.

Put simply, once it is time for your live presentation, go to your poster page. There will be a button labelled ‘toggle to turn on live session’ near the top of the page, then the ‘share audio and video’ to start your presentation. Other people can request to share their audio/video to ask a question and you can control this using the moderation panel.




Will there be support for poster presenters on the day of the conference?


We will have a help desk which will be an open session on Hopin all day for people to ask for support. This can be via chat or video chat. You can also email us and we will have dedicate phone numbers you can call.




What support is available for poster presenters?


All poster presenters will be able to access training materials to learn how to navigate Hopin. We will also be having sessions before the event for all presenters. We are also going to be offering dedicated training and bookable one-to-one sessions.

We will have a help desk which will be an open session on Hopin all day for people to ask for support. This can be via chat or video chat. You can also email us and we will have dedicate phone numbers you can call.

If you have any other queries or concerns, or to discuss any accessibility needs please contact posters@researchethicsconference.co.uk. We are happy to discuss any ideas you have and offer advice on how to create your poster.




Will I receive certification for presenting a poster?


Yes, all presenters will receive a certificate. You also have the possibility of winning one of the prizes for posters which includes and additional certificate and £100 voucher for 1st prize.




I cannot attend the conference on the day, can I still submit a poster?


Yes, you have the option of submitting a pre-recorded poster presentation which will be included on your dedicated Hopin poster page.

Please let us know if you are unable to attend and we will make a note on your page that will ask visitors to your poster to leave questions or comments via email, rather than using the in-built chat function.




I am not from the UK, can I still submit a poster?


Yes! We encourage international contributions. All posters and presentation must be in English.

If the timing of the conference is inconvenient to you due to time zones, we encourage you to submit a pre-recorded presentation of your poster that delegates can view at any point. We can also make a note on you poster page so that delegates can submit comments or questions via email, which you can respond to at your leisure.





Frequently Asked Questions (FAQ's)